Outlook vs Mac Mail: How Do They Even Compare?

June 4, 2022
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When it comes to professionalism, good old-fashioned snail mail has been the go-to written communication method for ages. In the past, mailing was primarily used to keep records of all communications between parties. However, with technological advancements and changing work preferences, email offers much more than record-keeping.

You can create task lists, add events to your calendar, maintain address books, and more. Previously, many professional companies and employees used Microsoft Outlook for email, as it allowed for domain email configuration. Nowadays, big players in the IT world, like Google and Apple, offer similar options, such as Gmail and Apple Mail.

If you’re a Mac user, you might be torn between using Outlook or Apple Mail as your default email app. If you’re in this dilemma, keep reading this blog to find your way out.

Apple Mail vs. Outlook What Sets Them Apart? 

We have a few differences between Outlook and Apple Mail that can help you choose the right one.

I. Compatibility

1. Outlook is a third-party email application by Microsoft that can be used on any computer, laptop, smartphone, or tablet. There are no special requirements needed to operate Outlook.

2. On the other hand, Apple Mail is only compatible with Apple products. You can’t access Apple Mail on any Android or Windows device. So, if you’re an Apple user, only then can you use Apple Mail.

II. Features

1. If you dive deep into the characteristics of both email applications, you’ll find that Outlook offers many more features for professionals. You can send attachments, access your e-calendar, block spam, find lost emails, schedule meetings, and manage emails using IMAP or POP protocols.

2. Apple Mail is more sophisticated than Outlook. It lacks a search function like Outlook, which makes finding emails easier and boosts work efficiency. Moreover, there are several features present in Outlook that you won’t find in Apple Mail. In a way, you can consider Apple Mail a subset of Outlook.

III. Prices

1. Outlook is a paid email application from Microsoft. You can purchase it as a standalone application or as part of the subscription service Office 365

2. On the other hand, Apple Mail is a built-in app for Apple users. Anyone with an Apple product can use Apple Mail without any additional charges.

Apple Mail vs. Outlook

IV. Platform Compatibility

1. If you rely on Microsoft Word, Excel, PowerPoint, and other similar apps for your work, using Outlook as your email client is recommended. These apps are more compatible with Outlook than Apple Mail.

2. However, if you’re comfortable using the built-in word processing, spreadsheet, and presentation apps on Mac, then it’s better to stick with Apple Mail to avoid compatibility issues. Apple Mail is designed for users and can only be accessed through Apple products.

V. Application Resource Usage

1. Outlook utilizes more CPU resources than Apple Mail to offer its wide range of features. This makes Outlook a heavier application than Apple Mail.

2. Apple Mail is sufficient if you don’t need advanced features like to-do lists, calendars, task management, etc. It’s okay to burden your system with a heavy application.

VI. User Interface

1. This point is subjective. Some people find Outlook’s user interface better, as it provides a comprehensive view of everything. However, many prefer Apple Mail for its more straightforward, beginner-friendly user interface.

2. If the complexity of an application matters a lot to you, start with Apple Mail. Once you get comfortable with it, you can switch to Outlook when necessary.

VII. Smart Features

While Apple Mail doesn’t have as many features as Outlook, it still offers some smart features that give it an edge. These include:

1. Sending large attachments to individuals or groups.

2. Reminders for timely follow-up on projects, invoices, etc.

3. Easy integration with social media apps like Twitter and Facebook.

Smart Features

Apple Mail vs. Outlook: Key Points To Consider

1. Apple Mail is primarily a basic send-and-receive email application, while Outlook offers a wide range of features for enhanced productivity and work efficiency.

2. Outlook can be more complicated compared to Apple Mail, making it advisable for new users to start with Apple Mail for easier understanding before transitioning to Outlook.

3. Apple Mail has a simple interface that provides a seamless email experience, whereas Outlook’s extensive features result in a slightly more complex user interface.

4. If you require a more professional and feature-rich application, Outlook is a better choice than Apple Mail.

5. On the other hand, if you’re a beginner exploring email applications for the first time, Apple Mail is a suitable option, and you can later learn to use Outlook.

6. Outlook comes with a price tag as it is a paid application from Microsoft. In contrast, Apple Mail is a built-in app for Apple users without additional charges.

7. Outlook is highly compatible with other Microsoft applications like Word, Excel, and PowerPoint, making it the preferred email client for users heavily reliant on these tools.

8. Apple Mail, designed specifically for Apple users, offers smoother compatibility with Mac’s built-in word processing, spreadsheet, and presentation apps.

9. Outlook is a heavier application with more CPU resources than Apple Mail. Apple Mail is a lighter and more suitable choice if you don’t require advanced features.

10. User interface preference varies, with some users finding Outlook’s comprehensive view preferable, while others appreciate Apple Mail’s more straightforward interface for ease of use.

11. While Apple Mail lacks some features found in Outlook, it still offers smart features such as sending large attachments, follow-up reminders, and social media app integration.

The Bottom Line

If you prioritize a robust and professional email application with extensive features, Outlook is recommended. However, if you’re a beginner or prefer a simpler interface, Apple Mail provides a convenient and user-friendly experience. Consider your specific needs and preferences to make the best decision for your email communication.